Writing an RFP for MFDs

At our university, after the bidding and negotiations were complete, the winning vendor was Marco, a Minnesota-based vendor that proposed a fleet made up of HP 4345 MFDs along with Sharp 355, 455, 550 and 620 MFDs. We chose to go with fully featured multi-function devices, which scan, print, fax and copy, rather than simpler copiers because we have far too many stand-alone networked printers, stand-alone fax machines and stand-alone scanners on campus.