Writing an RFP for MFDs

To rectify this, I assembled a project team to determine our requirements and select the capabilities we needed. From there we negotiated a single-vendor, single-contract program. As a result, in May, we installed 147 multifunction devices (MFDs).

The motivating factor that got me to spearhead this project was total cost. In the Twin Cities of Minneapolis and St. Paul, we are fortunate to have lots of competition amongst copier/MFD vendors. But as long as we have leases that aren't co-terminus, we tend to stay with the same vendors year after year. We needed to break that cycle and get all of the vendors to compete for our business.