Writing an RFP for MFDs

After this, review their proposals and select two or three finalists, being as fair as possible so no one has an excuse to grumble later (even though all but one will).

Our ultimate goal from the potential vendors was two all-inclusive costs per copy: a cost for the first eight million clicks, which we would guarantee as a minimum, and a cost for all "overages." Presumably, the bidders would recover the cost for the hardware, maintenance, supplies and profit in this first eight million, and recover only maintenance, supplies and profit on the remaining clicks.