Writing an RFP for MFDs

Hold a pre-bid meeting for all vendors and ask them to notify you of their intent to attend. If they choose not to attend, eliminate them from consideration. Likewise, if they show up late and miss any of the discussion, eliminate them.

The purpose of this meeting is to answer questions they may have on the RFP, which they have had at least a week to review, and to emphasize certain aspects of the proposal. Have someone from your organization there to act as secretary. Documentation of questions asked and answered at this meeting may prove useful later.