Lock Up the Shop...and Your MFP

Take inventory of your in-plant's fleet now. Look for features like:

• Image Overwrite: This feature electronically "shreds" information stored on the hard disk(s) of MFPs as part of routine job processing. The electronic erasing can be performed automatically when each print job is completed, or started manually as needed.
• Encryption: All data that interacts with the printer or MFP, as well as data stored within the device, is secured with state-of-the-art encryption.
• Network Authentication and Authorization: Access to scan, e-mail and fax features can be restricted by verifying network user names and passwords in network directories prior to use of these functions. Access permissions can be controlled on a per-user and per-service basis, all managed centrally at the network domain controller. Additionally, all activity is monitored and recorded in a security audit log.
• Fax/Network Separation: MFPs should include a firewall to prevent unauthorized access to your system through the network connection. However, unprotected fax connections in MFPs can be an open back door into the network, so purchase a machine that provides complete separation of the telephone line and network fax connection.
• Secure Print: Jobs are safely stored at the printer or MFP until the owner enters a personal number to release them. This controls unauthorized viewing of documents sent to the printer.

Post-termination Security