Replacing copiers with multifunction devices can allow your in-plant to offer new value-added services and increase its productivity.

By Carol Brzozowski

MFD Shopping Tips

In shopping for MFDs, experts offer the following tips in comparing units:

• While speeds and feeds are important, so is durability—how long will the device withstand a daily pounding? Down time is costly.

• Use the same samples from vendor to vendor to determine image quality.

• Buy only what is needed—unused extras drain value.

• Look for tools that make operators’ jobs easier and faster.

• Can the MFD handle simultaneous workflow tasks, such as processing one copy job while printing another?

• Is there a price penalty for printing black and white on a color device?

• Look for security features—a lack of them exposes sensitive business documents to unauthorized use or destruction.

• Consider average monthly print volume (AMPV), speed and media-handling capabilities. A desktop device intended for basic office use won’t work at an in-plant. Some manufacturers quote monthly duty cycle instead of AMPV, which are not interchangeable specs, points out Leah Quesada, director of product marketing for the Xerox Office Group.

• Consider whether the device can be customized to match the in-plant’s existing workflow to avoid changing processes to match the limitations of a particular device.

AT ONE time, the idea that an in-plant could take a document from start to finish on one machine was akin to science fiction. The advent of the multifunctional device (MFD), though, has enabled in-plants to provide more comprehensive service at greater cost savings.

An MFD typically consolidates printing, faxing, scanning and copying into one device. Today’s MFDs offer even more features, such as finishing, variable data printing, scanning software that routes documents to various destinations, systems that track paper and toner usage, job status indicators, workflow features and customizing capabilities.

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MFDs Manage Multiple Tasks with Ease