Different types of in-plants approach the lease vs. buy question from different perspectives.

By Ray Chambers

When we look at copier use in colleges and universities for example, typically 50 percent of installed machines produce 2,500 copies per month or less. The "right" machine for this volume is in the 15-20 copy per month (cpm) range. However, a large percentage of machines producing 2,500 cpm or less (60-75 percent) are 30-35 cpm devices or higher. A 30-35 cpm device is about twice as expensive as the 15-20 cpm device. This inflates the real cost per copy. Matching the volume of the device to the historical volume at each location can reduce an organizations' CPC and ultimately its overall copier spend by as much as 50 percent.

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Ray Chambers Author's page

Ray Chambers, CGCM, MBA, has invested over 30 years managing and directing printing plants, copy centers, mail centers and award-winning document management facilities in higher education and government.

Most recently, Chambers served as vice president and chief information officer at Juniata College. Chambers is currently a doctoral candidate studying Higher Education Administration at the Pennsylvania State University (PSU). His research interests include outsourcing in higher education and its impact on support services in higher education and managing support services. He also consults (Chambers Management Group) with leaders in both the public and private sectors to help them understand and improve in-plant printing and document services operations.

Lease vs. Buy: What’s Best for You?