Get Wise Centralize

The situation was, quite frankly, not in the school's best interest. So Davis and his team took action.

"We consolidated everything we had, when we wrote a new request for proposal, into one vendor with one bill," says Davis, manager of the university's Copy Centers.

Today, Davis oversees 220 of the 390 machines on campus. Since the copier program isn't mandatory at WVU, his group calls on departments that use equipment from other vendors and tries to educate them on the advantages of coming on board. Those advantages include: eliminating the hassles of multiple invoices, giving the university more leverage and stopping vendors from pushing those unnecessary features.